10 Helpful tips for choosing your dream wedding venue
When it comes to planning your wedding, one of the most important decisions you’ll make is choosing the perfect venue. Not only will this place set the tone for your big day, but it will also play a huge role in your wedding photos. As Central Florida Wedding Photographers (and a married couple), we’ve had the privilege of capturing countless weddings in a variety of stunning venues, and we’ve gathered the most important tips to help you find the perfect location for your celebration.
Here are 10 helpful tips for couples when looking for a wedding venue:
1. Define Your Wedding Style and Theme
Before you start touring venues, take a moment to discuss your wedding vision as a couple. Are you dreaming of an outdoor garden party- style wedding, an elegant luxury reception, or perhaps an intimate ceremony on the beach? Identifying your wedding style and theme will help narrow down your venue options and make the decision-making process much easier.
Pro Tip: Your wedding photographer (waves hands overhead) will be able to suggest venues that align with your style and will create a backdrop that complements your aesthetic. Be sure to ask for recommendations because we have a huge list of trusted professionals we’ve worked closely with.
2. Set a Realistic Budget
Your wedding venue will likely make up a significant portion of your overall wedding budget, so it’s crucial to set a realistic price range early on. Consider the venue’s rental fee, catering, decor, and any extra costs such as insurance or staffing. While you may be tempted by a dream location, ensure it aligns with your financial expectations.
Pro Tip: Some venues may offer off-peak discounts or package deals, especially for weekday or winter weddings. Don’t forget to inquire about these options! Start your list on most to least importance in which you’re wanting to splurge on vs what to be more strict about. We knew our top 3 most important vendors were our photographers, venue (which blessed us with a coordinator AND catering), and our DJ.
3. Consider Your Guest List Size
Choosing a venue that comfortably accommodates your guest list is vital. You don’t want your guests to feel cramped or, conversely, for the space to feel too large and empty. Many venues have multiple spaces, and some are better suited for small, intimate weddings while others are designed to host grand celebrations.
Pro Tip: Always confirm the maximum capacity of a venue and keep in mind how different layouts (e.g., banquet-style vs. cocktail-style) will impact your guest experience.
4. Assess the Location and Accessibility
Location is key—both for you and your guests. Consider how easily your venue can be accessed by your guests, especially if some are traveling from out of town. Is the venue easily accessible by car? Does it have ample parking or public transportation options? If you’re hosting a destination wedding, think about nearby accommodations for your guests.
Pro Tip: As wedding photographers, we always advise considering the lighting around the venue. Natural light is essential for beautiful photos, so check if your venue has good light during your ceremony time.
5. Tour Multiple Venues
It’s important to tour a few options to get a sense of what’s available. Pay attention to the venue’s amenities, layout, and overall vibe. You may find that what looked great in pictures doesn’t feel quite right in person.
Pro Tip: Ask the venue coordinator for a complete tour, including areas you might not initially think about, like bathrooms, the bridal suite, or staff areas. It’s the details that matter!
6. Inquire About Vendor Policies
Some wedding venues have strict rules about which vendors you can hire, and others may require you to use their in-house services for catering, decor, or even photography. If you have specific vendors you’re already considering, make sure the venue can accommodate them. Discuss any restrictions beforehand to avoid last-minute surprises.
Pro Tip: If you’re working with a particular photographer, like us, make sure they are familiar with the venue. We have documented weddings all over the globe. A key part in our work is that we ALWAYS research the venue and the perfect locations for your photos prior to your wedding day, especially if we’ve never photographed your location.
7. Think About Your Ceremony and Reception Locations
If your ceremony and reception are taking place at different venues, make sure the timing works and that transportation between the two locations is easy for your guests. However, many couples prefer to have both the ceremony and reception at the same venue. If this is the case, consider whether the venue has multiple spaces for each part of the day, and if they can seamlessly transition from ceremony to reception.
Pro Tip: Look for venues with gorgeous outdoor areas for ceremony photos or stunning indoor features that will make your first look or vows extra memorable!
8. Check for Backup Plans (Weather Permitting)
Especially if you’re planning an outdoor wedding in Florida, always ask about contingency plans in case of bad weather. A reliable venue should have an indoor option or a well-thought-out rain plan. This peace of mind will ensure your wedding day goes off without a hitch, no matter what the weather has in store.
Pro Tip: If you’re opting for outdoor shots, ask your photographer about locations with scenic backdrops—whether it’s a garden, beach, or rolling hills—that can work in all weather conditions.
9. Think About the Timeline
Make sure the venue’s schedule aligns with your preferred wedding timeline. Does the venue offer enough time for you and your photographer to capture all the photos you want? Some venues have strict time slots, while others allow flexibility, so it’s essential to ask.
Pro Tip: Talk to your photographer about a shot list and be sure there’s ample time for portraits, candid moments, and group photos. You want to ensure your venue’s schedule accommodates your photo needs. All of our wedding collections include a wedding day timeline consultation to help plan your day.
10. Check Out the Venue’s Reviews
Before finalizing your decision, check out reviews, ask for references, and research online to see what previous couples have to say. Word-of-mouth testimonials from real couples can provide valuable insight into the venue’s service, food quality, and overall experience.
Pro Tip: A great wedding photographer can often give you first-hand recommendations based on their experience working at different venues. They’ll know which ones provide a smooth, professional experience.
Choosing the right wedding venue is a key step in creating the wedding day of your dreams. By following these tips, you’ll be better prepared to find a venue that not only suits your vision but also ensures beautiful, memorable photos.
After all, your wedding day is one of the most important moments of your life, and your venue will play a huge role in setting the tone for those cherished memories.
Ready to start the venue hunt? Send us an inquiry to discuss your wedding photography needs and how we can help capture the magic of your special day!
Wedding Venues photographed in pictures above:
- Windsor Club in Vero Beach, Florida
- Lavender on the Lake in St. Cloud, Florida
- Four Seasons in Orlando
- Reef House in Key Largo, Florida
- Bella Collina in Montverde, Florida
- Harbour House in Indian Harbour Beach, Florida
- Tree House Vero Beach
- Field Manor in Merritt Island, Florida
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